1. Why do we use presentations

We use Presentations to present information to an audience without needing         everyone to be close to the screen or have a copy of the information sheet. It also   allows us to teach lessons and use animations and videos to illustrate the information.
2. What can we include and what should not be included

a. Text - amount & relevance
On the presentation we should include bullet points with questions or short sentences so that the audience can know and understand what we are talking about but only the speaker should have all the information on the speaker’s notes. This is because if all the information is on the presentation the slides will be cramped and the writing difficult to read. Therefore the audience would be unable to follow the speaker and so would lose interest and would not listen.
b. Graphics - types & relevance
We should on a presentation include pictures and animations but they should not cover or obstruct the text and so all graphics need to be resized for the slide.

3. What makes a good presentation

a. Font face & size
The Font should be at a size that is easy to read from where the audience is sitting and should be in a font should be a presentation font and so legible from a distance.
b. Colour of text & background
The text should a colour that is easy to distinguish from the background and the text should not be in red of the background is green and vice versa as these are the most common colours that colour blind people cannot distinguish from each other.
c. Amount of text on slide
The text on the slide should be minimal and straight to the point and so the audience can understand what the presenter is talking about.
d. Speaker’s Notes
The speaker’s notes should contain most of the information on your presentations and should be connected to the text on your slide. It should also be split into sections and be clear and easy to follow for the speaker.
e. Clear images
Any images on the presentation should be clear and directly relevant to the information on that slide. It should not obscure any text and should not distract from the text.

4. How do we produce presentations?

a. Hardware - PC, scanner, digital camera
To produce a presentation you should have a PC to create the presentation on and to edit any images you need. You can use a scanner to import any hand drawn pictures or documents without needing to take a picture of it with a digital camera. Also you can use a digital camera to take photographs and quickly and easy upload them on to your computer.
b. Software - presentation, graphics, word-processor
In order to create a presentation you need presentation software to create the actual presentation, this can be used to create and edit graphics but for higher end graphics you can use graphic packs such as serif draw plus. This allows you to edit graphics with more control and tools. Although presentation software normally includes a spelling and grammar checker it is advisable to use a word-processor to spell check your work and check there are no typing errors.

Corporate H&S Presentation